How to check approval status for submitted report?

This guide will walk you through the process of checking the approval status of an expense report you have submitted in ITILITE. You can easily view the current stage of your report and who the current approver is.

Table of Contents

Step-by-Step Guide
Pro-Tips & Guardrails
Verification & FAQs

Step-by-Step Guide

Follow these steps to check the approval status of your submitted expense report:

From your ITILITE dashboard, navigate to the Expenses section.

Click on the Reports tab to view a list of all your expense reports. Locate and click on the specific expense report from the list for which you want to check the approval status. This will open the report details page.

On the report details page, you will see the overall report status, such as 'Payment Queue', indicating its current stage in the approval and reimbursement workflow.

Pro-Tips & Guardrails

NOTE: The status of your report will change throughout its lifecycle. “Common statuses include ‘Draft’, ‘Pending approval’, ‘Sent back’, ‘In payment queue’, and ‘Paid’.”

PRO-TIP: If your report status is 'Sent back', the report details page will also display comments from the approver explaining what corrections are needed before you can re-submit.

Verification & FAQs

After following the steps, you will see the current approval status and, if applicable, the current approver directly on the report details page.

Q: What are the different approval statuses I might see for my report?
A: Your report can have several statuses, including 'Draft' (not yet submitted), 'Approval pending' (awaiting approval), 'Approved' (approved and ready for reimbursement), 'Sent back' (needs corrections), or 'Paid' / 'Payment Queue' (being processed for payment).

Q: Where can I see who the current approver is?
A: On the report details page, in addition to the overall status, you will typically see information about the current approver or the specific approval step the report is in.

Q: What should I do if my report is 'Sent back'?
A: If your report is 'Sent back', review the comments provided by the approver on the report details page. Make the necessary corrections and then re-submit the report for approval.