How To View Reports Pending Approval?

Keeping track of your submitted expense reports is crucial, and ITILITE makes it straightforward to see which ones are awaiting approval. You can easily monitor the status of all your reports directly from your Expense Reports section.

Table of Contents

Step-by-Step Guide
Pro-Tips & Guardrails
Verification & FAQs

Step-by-Step Guide

Follow these steps to view your reports that are pending approval:

From your ITILITE Dashboard, navigate to the Expense dashboard.
Within the Expense Reports section, ensure you are on the All reports tab. Here, you will see a list of all your reports, each with a dedicated Report Status column.

Scan the Report Status column to identify any reports marked as Awaiting approval or Approval pending. These are the reports that have been submitted and are currently in your manager's approval workflow.

Pro-Tips & Guardrails

NOTE: For submitters, ITILITE consolidates all expense reports into a single, easy-to-manage list within the Expense Reports section. There isn't a separate, dedicated page specifically named "Approval Pending" for you to navigate to. Instead, the status column is your single source of truth for tracking where your report is in its lifecycle.

PRO-TIP: If your ITILITE interface includes filtering options within the Expense Reports section, you can often use these to quickly narrow down your list. Look for a "Status" filter and select "Awaiting approval" or "Approval pending" to instantly view only those reports that require your attention.

Verification & FAQs

Once you navigate to the 'Expense Reports' section, you'll see a comprehensive list of all your reports. Successfully identifying reports pending approval means you can clearly see 'Awaiting approval' or 'Approval pending' in the 'Report Status' column for those specific entries.

Q: Why isn't there a separate "Approval Pending" page for submitters?
A: ITILITE streamlines your view by consolidating all report statuses within the main Expense Reports section. This ensures you have a single, comprehensive overview of all your reports, rather than navigating to multiple pages. You can easily identify reports pending approval by checking their status in the list.

Q: What are the different statuses an expense report can have?
A: Your expense reports move through several key stages. They start as 'Drafts', then become 'Submitted (awaiting approval)' once you send them. After review, they can be 'Approved' or 'Sent back' for corrections. Finally, approved reports move to 'Payout/Payment Queue' and then to 'Paid'.

Q: Can I make changes to a report that is 'Awaiting approval'?
A: Once a report is submitted and 'Awaiting approval', you cannot directly edit it. If your manager needs you to make corrections, they will 'Send back' the report to you, changing its status and allowing you to make the necessary edits before resubmitting.

Q: How will I know when my report has been approved?
A: ITILITE will typically send you a notification once your report has been approved by your manager. Additionally, you can always check the 'Report Status' column in your 'Expense Reports' list, where the status will change from 'Awaiting approval' to 'Approved'.

Q: What should I do if I can't find a report I submitted?
A: First, ensure you are in the 'All reports' tab within the 'Expense Reports' section. Check the 'Report Status' column for various statuses like 'Draft', 'Sent back', or 'Approved', as your report might be in a different stage. If you still can't locate it, please reach out to ITILITE Support for assistance.